XP 2019

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Frequently Asked Questions

Have a question about the conference? Take a look at our Frequently Asked Questions to get your answer.

What is XP 2019?

XP is the premier Agile software development conference combining research and practice. It is a hybrid forum where Agile researchers, practitioners, thought leaders, coaches, and trainers get together to present and discuss their most recent innovations, research results, experiences, concerns, challenges, and trends. Whether you are new to Agile or a seasoned Agile practitioner, XP 2019 will provide an informal environment to learn and discuss what’s new in Agile..

What is included in the cost of XP 2019?

The cost of the conference includes admission to most sessions and evening events, food*, 2 drink tickets**,  and conference swag including a t-shirt and sponsor giveaways.

Hotel and Travel costs are not included and is the responsibility of attendees to book.

*Food provided includes:

  • Morning Coffee & Morning Break 
  • Lunch & Afternoon Break 
  • Reception-style food stations (Wednesday and Thursday only)

**Drink Tickets can be used during evening events on Wednesday, and Thursday. There is also a cash bar available at these events.

What is included in the cost of XP 2019?

The cost of the conference includes admission to most sessions and evening events, food*, 2 drink tickets**,  and conference swag including a t-shirt and sponsor giveaways.

Hotel and Travel costs are not included and is the responsibility of attendees to book.

*Food provided includes:

  • Morning Coffee & Morning Break 
  • Lunch & Afternoon Break 
  • Reception-style food stations (Wednesday and Thursday only)

**Drink Tickets can be used during evening events on Wednesday, and Thursday. There is also a cash bar available at these events.

Where will XP 2019 take place?

École de technologie supérieure

Department of Software and IT Engineering

Building A (main)

1100, rue Notre-Dame Ouest, Floor 4

Montréal, Québec, Canada

There are a number of hotels within walking proximity and we have listed a few suggestions on the location pagePlease contact hotel directly to inquire about rates and to book a room. 

Is there an official airline for XP 2019?

Air Canada is the official airline of the XP 2019 Conference. Purchase your ticket with Air Canada and receive a discount of  10% off the flex rate; valid (between May 14, 2019– June 1, 2019) for travel to the Montreal- Pierre Elliott Trudeau International Airport. 

To take advantage of this offer, book your flights at www.aircanada.com.  Along the top of the page you are able to book your flight.  Enter the promotion code “ZP67K7G1” in the box provided. 

Discount is also applicable to all star alliance airlines. Please visit www.aircanada.com to have the discount automatically apply to star alliance airlines.

What are the different types of registrations?

There are four types of registrations:

  • Regular: Available to anyone who would like to attend XP 2019.
  • Member: Available to individual members and corporate members of Agile Alliance.
  • Academic: Available to full-time faculty members, you will be asked to provide proof of status before receiving discount link.
  • Student Rate: Available to full time students, you will be asked to provide proof of enrollment before receiving discount link.

You can only register for the rates for which you are eligible.

Within each registration level you can purchase the following packages:

Tuesday May 21, 2019: Workshops/Tutorials – Details to be announced when Program finalized in mid-March. 

Main Conference: Wednesday May 22-Friday May 24, 2019:  The main conference will include keynotes, experience reports, industry & practice sessions, panels, and research papers – plus an OpenJam “unconference” that will run across all sessions.  Registrants for the main conference will include admission to the Welcome reception on Wednesday May  22 and Conference party on Thursday May 23.  

Saturday May 25, 2019: Workshops, tutorials, the Agile Leadership Symposium, a special XP/ICSE workshop on Agile and Security, and the final OpenJam session. 

Attendees can purchase all 5 days together at discounted rate. Please visit registration page for pricing.

How do I qualify for the Member Registration Rate?

The Member Registration Rate is only available to individual and corporate members of Agile Alliance.

If you are already a member of Agile Alliance, you need to be logged into your Agile Alliance account to see the Membership Registration Rate.

If you would like to become a member, please review our membership options here.

I am a Member of Agile Alliance but I am not seeing the Member Registration Rate. What do I do?

If you are an active individual or corporate member of Agile Alliance, please ensure you are logged into your Agile Alliance account.

If you still do not see the Member Registration Rate, verify that you are an active individual or corporate member.

To verify your account status:

  • Log in if you are not already
  • Select your Profile Icon in the top right corner of any page
  • Select Edit Profile
  • The top of the Profile page displays your current account status. If the page reads "You are a Subscriber" you are not currently an active individual or corporate member of Agile Alliance. Visit this page to become an individual member or renew your membership.

You can see the difference between subscriber, individual member, and corporate member on our Membership Options page.

Do I qualify for the Early Bird Rate?

The  Early Bird Rate are only available to individual and corporate members of Agile Alliance. Agile Alliance members registering while these rates are still available do not need a discount code or special link — the  Early Bird Rate will automatically be applied to your registration.

If you are an Agile Alliance member, there will be a limited amount of tickets available at the Early Bird Rate, which will be first come, first serve.

The registration form shows a lower price for members, but in the text it says this is for individual members only. Do corporate members no longer receive a discount?

Although you are associated with an Organization that has an Agile Alliance Corporate Membership, you are still considered an individual member of Agile Alliance and therefore qualify for the Membership Registration Rate for XP 2019.

I am a full-time faculty member, student, or staff member at a college or university. How do I receive the Academic/Student Registration Rate?

To be eligible for the Academic or Student Registration Rate, you must provide proof of full-time faculty, student, or staff status.

Please send one of the following current documents to registration@agilealliance.org:

  • Letters from your supervisor or dean
  • Paid receipts for your full-time registration
  • Class schedule
  • Record of employment
  • Other official documentation

Once your information is verified, we'll send you further instructions within 48 hours about how to register at this rate.

I am attending XP 2019 with some colleagues. Do we qualify for the Group Registration Rate?

Agile Alliance has tried to keep the rates as low as possible to provide an opportunity for both industry and academia to attend the Conference, therefor no further discounted will be offered for group registrations.

What is your Cancellation Policy?

All cancellations must be received in writing or by email by April 30, 2019 at 5:00pm EDT. A $150.00 processing fee will be incurred. No refund of any kind, for any reason (including medical emergencies) will be given for cancellation requests received after April 30, 2019. 

No-shows are liable for the entire conference fee.

Can I transfer my registration or substitute someone in my group with someone else?

Substitutions from the same organization are welcome with no additional fee, as long as the substitute qualifies for the same type of registration (member/regular/academic). If the substitute attendee does not qualify for your rate, an additional fee may be required.

For substitutions please follow the instructions below:

  • Go to XP 2019 registration page
  • Select View or Change Existing Registration
  • Verify your registration by entering your email address. If you set a password during registration, you'll need to enter that as well.
  • Once Logged in, select Manage Registration at the top of the page and then select Continue
  • Update the Profile information to reflect the new attendee on the Profile tab.
  • Select  Finish on the Checkout Page

How can I pay for my registration?

We accept Visa, MasterCard, or American Express, as well as checks and wire transfers.

Can I change my payment method after registering? For example, I chose a wire transfer but now I would like to pay by credit card.

Yes, you can change your method of payment after completing your registration:

  • Go to the XP 2019 registration page
  • Select View or Change Your Existing Registration
  • Once you are in your registration, select the Checkout Page
  • Select another payment method from the drop-down menu

I need an invoice or receipt for my registration. How do I obtain one?

To receive an invoice:

  • Go to your registration either from your registration confirmation email or from the XP 2019 registration page
  • Select View or Change Your Existing Registration
  • Select Review, Change or Update Your Registration
  • Select Documents
  • Select Receipt

How do I receive the complimentary 1-year Agile Alliance Membership that is included with my registration?

During the registration process, you have the option to receive a 1-year complimentary membership with Agile Alliance.

We process the membership approximately two weeks after XP 2019 has ended.

If you are not already an Agile Alliance individual member, you'll receive a 1-year complimentary membership. If you are an active individual member, we'll add a year to your current expiration date. Please note: If your account is set to Auto-Renew, this feature will be removed when we add a year to your expiration date.

The offer of a complimentary 1-year individual membership is not applicable if you are connected to an organization that is an active corporate member.

Once we process the membership updates, we'll let you know how to access your new membership or that your membership has been extended.

I received an email indicating that my membership is going to expire but I’ve registered for XP 2019. Don’t I receive a complimentary 1-year membership?

We send out two automatic notifications that your account is expiring, 30 days and 5 days prior to your expiration date.

We process membership updates that occur as a result of XP 2019 attendance following the conclusion of the conference, usually within two weeks.  You may experience a short gap in access if your account expires before we process membership updates.

If you did not opt for a complimentary 1-year membership but would like to receive a complimentary year, please contact us using the form below.

Is there a Government or Nonprofit Rate for XP 2019?

We do not have a Government or Nonprofit Rate for XP 2019. To obtain a reduced rate, we suggest becoming an individual member of Agile Alliance or registering using the Group Registration Rate.

We encourage you to become an Agile Alliance individual member so you can receive membership benefits instantly.

Individual membership is valued at $100 for the year and gives you access to Agile Alliance’s vast library of resources, including content and videos from past event sessions, downloadable materials, and research papers.

You also qualify for the Member Registration Rate at all of our conferences, including XP 2019. Learn more about our membership opportunities here.

Does PMI offer PDUs for the sessions at XP 2019? If so, where can I find out how many PDUs I will receive for each session?

Agile Alliance is not a registered education provider (REP) with PMI. However — since XP 2019 is a conference supporting Agile education — you should be able to apply the hours you spend at XP 2019 toward PDUs. If you submit your registration confirmation, this should be enough to have the hours accepted.

Please note: The decision to accept these hours is made by PMI, certifying body. As Agile Alliance is not a registered education provider for the organization, we cannot guarantee PMI will accept the conference and award you PDUs.

Can you help me obtain a visa so I can attend XP 2019?

Agile Alliance is not able to assist with your visa process. In the past paid registrations have been enough for registrants to obtain visas. 

For more information on how to apply for your visa, please go to this website: http://www.cic.gc.ca/english/information/applications/visa.asp

I need a Letter of Invitation in order to attend XP 2019. Can you provide one?

Agile Alliance is not able to offer Letters of Invitation to attendees. It is solely at your discretion to obtain the necessary paperwork for your visa.

Past attendees have found that providing proof of registration and hotel confirmations have been sufficient documentation to acquire the necessary visa.

Is XP 2019 offered in different languages?

While we welcome international attendees, all sessions will be in English.

Are day passes available for XP 2019?

Tuesday May 21 and Saturday May 25 will hold tutorials and workshops, these days can be purchased separate from the main Conference which will run Wednesday May 22- Friday May 24.

We do not offer day passes for the main Conference, with the exception of the Doctoral Symposium which will be held on Friday May 24 and require a separate registration.

Please visit the registration page for more details and pricing.

How do I create my schedule for XP 2019?

Our event scheduling app is separate from your XP 2019 Registration. It offers you the ability to identify the sessions you'd like to attend.

To start planning a schedule:

  • Go to the Agile 2018 Program page
  • Select Sign up
  • Enter your email, name, and create a password
  • The schedule displays with selection options once this is complete

I already created my XP 2019 schedule but now I can't see it. How do I gain access to it again?

Go to the online schedule website to log in and see your schedule for XP 2019.

What is the XP 2019 dress code?

XP 2019 has a dress code of Business Casual, however we encourage attendees to dress in whatever they feel most comfortable.

I am interested in submitting to be a speaker, what is the compensation for speakers at XP 2019?

XP is a hybrid conference which brings together industry practitioners, academics and students.  To attract key contributors limited “compensation” is offered through registration discounts as follows:

  • Contributions under 1.5 hours will receive no registration discounts, however recognition will be given through Springer Open Publication of accepted research papers
  • Contributions of 1.5 hours (inclusive) to 3 hours will receive one (1) registration credit
  • For contributions of over 3 hours, one (1) additional credit will be given for each additional 1.5 hour of program contribution

A (one) registration credit will equate to discount of 33% for the main program.  Full  and half day tutorial/workshop organizers will not be required to register the conference day of the workshop/tutorial.  Note – registration credits are accumulated per individual session. If a session has multiple presenters – credits only accumulate individually and cannot be shared. For example, if two individuals organize a one day workshop – only three registration credits are accumulated.

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