Call for Experience Reports Submissions

MAY 21 - 25, 2019

Montréal, Canada


XP 2019 — 20th International Conference on Agile Software and Systems Development

An Agile Alliance Event

May 21-25 - Montréal, Québec, Canada


XP, the International Conference on Agile Software Development, is the premier agile software development conference, providing a unique forum where researchers, practitioners, agile thought leaders, coaches, and trainers present and discuss their most recent innovations, research results, experiences, trends and concerns in the field of Agile Software Development. XP2019 marks the 20th edition of the “First Conference in Agile”. Whether you are new to agile, a seasoned practitioner, an executive, or a researcher – XP will provide you with a broad-based learning and networking experience. The theme for XP2019 will be “Agile - the Next 20 Years: Share and Discover!

Agile continues to advance – and the focus of the XP conference program has expanded over the years. While the first XP conference focused on eXtreme Programming and pre-dated the “Agile Manifesto” – XP2019 solicits contributions that address all modern agile approaches, as well as the application of agile to applications including but not limited to: DevOps, FinTech, AI/ML, IoT, and other mission critical systems with global reach.

The XP 2019 conference will be in downtown Montréal at the École de technologie supérieure, an engineering school part of the Université du Québec network.  A renowned metropolis in the province of Québec that is among the largest cities in North America,  Montréal is home to multiple and diverse attractions. In addition to the large Francophone population, there is also a sizable Anglophone community and many cultural communities, which gives the city a cosmopolitan flair. Boasting a human dimension in a city where everyone feels safe, Montréal features vibrant neighbourhoods and numerous green spaces, along with restaurants to suit every taste and budget.


The Experience Reports provides the opportunity for you to share observations, hard fought wisdom, and practical advice through a paper and accompanying talk at the conference. An experience report is a firsthand description of challenges faced, approaches taken, observations and reflections. We invite you to submit a proposal that describes in more detail your original, unpublished experience related to agile and lean software development and what you intend to focus on in your written report.  The sessions will be oriented toward industry practitioners and welcoming to interested academics.

If your proposal is accepted, you will then be shepherded as you write your report. Experience reports are short papers (maximum 8 pages) that will be published on the conference website in ACM full-page format (authors will be provided a file template). Authors retain the copyright to their work. Authors of accepted proposals are further expected to prepare and deliver a 30 minute presentation (25 minute talk with 5 minutes for questions) at XP2019 in Montreal.

Proposals are submitted electronically via the Agile Alliance submission system by the defined deadlines. You do not need to upload a full paper as part of your initial submission but you are encouraged to write an extensive abstract and submit a detailed proposal sharing highlights of your experience and what you intend to focus on. We encourage you to give us enough information so we can make an informed decision and ask you clarifying questions. There will be an opportunity for reviewers to ask questions and for submitters to revise their proposals before selections are made.


These questions might help you decide how to focus your experience report:

  • How did you uniquely adopt, adapt, evolve, blend or scale agile practices?
  • How have you uniquely tackled architecture, development, design, usability, quality assurance, deployment, marketing, product definition, requirements or documentation?
  • How did you introduce agile practices to your organization and manage the transition to an agile culture?
  • What were the challenges you faced? How successful were you in overcoming them? What challenges remain?
  • What mistakes did you make? What insights have you gained that others could learn from?
  • If you’ve been doing agile development for a long time, how have your values or ways of working changed? What are you doing now and why?


We know it’s not easy to get an idea onto paper. Whether you’re a first-time author or you already have some publications under your belt, we can all benefit from some guidance and help. ‘Shepherding’ is a process where more experienced authors guide and coach you through writing your experience report paper. If your proposal is accepted you will be assigned a shepherd to work with you to help you shape your paper and get it ready for publication.

Shepherds work closely with authors, reviewing drafts and freely giving advice. Shepherds ask clarifying questions and suggest improvements. But ultimately, it is you, the author, who decides what to tell and how to tell it. A shepherd is not an editor, although they may generously make detailed comments on how to revise your paper. Once the shepherd and the program committee agree that your report is acceptable, you will have time to make final revisions before the paper is published.

Review, Feedback, Acceptance

Those who submit early (before the December 08 deadline) and who provide us with timely answers to our questions are likely to receive the greatest level of assistance. Those who submit proposals well before the deadline are more likely to receive feedback than those who wait until the last minute.

Topics of Interest

Consider these areas if you are looking for ideas to focus your experience report. Topics of particular interest to the conference include, but are not limited to the following:

  • Delivering Value and Creating New Business
    • Continuous Integration / Continuous Delivery
    • Modeling and understanding customer value
    • The lean startup including experimentation and MVP
  • Large-Scale Agile
    • Adopting and adapting agile and lean in large projects and organizations
    • Global software development and offshoring
    • Agile transformations
  • Agile foundations
    • Novel practices and techniques related to requirements, testing, architecture, development, deployment, UX design, marketing, product definition
    • Experiments in software development and their relation to agile methods
    • Tools for agile development
  • Human, Organizational and Managerial Aspects
    • Social aspects of teams and groups
    • Forming agile organizations
    • Agile coaching and mentoring
    • Management and governance
    • Measurement and metrics for projects, programs, processes, and teams

Important Dates

  • Final submission deadline: Jan 12, 2019 at 11:59 pm.
  • Conditional notification: Jan 21, 2019.
  • Shepherding process begins: Jan 23, 2019.
  • Final decision: March 16, 2019. Decision based on whether paper is progressing.
    We will make a call whether to continue based on the quality of the paper at this date, and the shepherd’s judgment of the paper’s progress. Writing continues. Get paper ready for publication.
  • Final version: Apr 20, 2019.


All dates/times are defined as AoE (Anywhere on Earth).

Program Committee

  • Rebecca Wirfs-Brock, co-chair, Wirfs-Brock Associates, US
  • Steve Adolph, co-chair, cPrime, Canada


If you have any questions or comments, please contact the program chairs at




All tracks and sessions of XP 2019 are available at the conference website along with the specific call for submissions, dates, committees, and guidelines.