July 20 – 24 | Hilton Orlando | Orlando, FL
Agile2020 Submission Process
Welcome, and thank you for your interest in submitting to the Agile2020 Conference.
To help make your experience as easy as possible, we’d like to explain how our process works, our timelines, constraints in the process, the best ways to receive valuable feedback on your sessions, examples of a good submission, and speaker honorarium information.
If you have questions, please email the Conference Chair.
UNDERSTANDING THE SUBMISSION PROCESS
We value honesty, openness, and respect, and the submission process is built around those very same values. Our goal is to provide the best program possible for Agile2020 by evaluating all sessions fairly, offering help and coaching when requested, and treating you as a valued contributor to the success of Agile2020.
Once the submission system is open, you have the option to post your submission as a 1) draft that nobody sees, or 2) draft that gets feedback from the review team.
The first option allows you to keep working with your submission until you are ready without getting premature feedback. We encourage you to use Creating a Great Submission as a guideline for your submission structure.
The second option allows you to communicate directly with the track team so they can help you hone your submission.
Once you are satisfied that your submission is ready for evaluation with no more feedback needed, you would upgrade the submission to Submit for Evaluation.
The same review team that helped you with the feedback will be the evaluators.
Selecting the appropriate track is one of the most important decisions a submitter makes, as it directs your submission to the people most likely to understand and value your ideas. Agile2020 has 17 separate tracks to which you can submit, each having their own specific topic. To help you choose, each track has a charter that describes the purpose of that track and some questions the track is seeking to answer.
Definition of the three submission states:
- Draft submissions will not be reviewed, but the public can view and comment. Submitters can share the link and ask for feedback from friends and peers. Submitters use this state while working on their submissions.
- Feedback Requested means the submitter is requesting feedback from the track review team to improve the submission before evaluation. Responses to help requests should arrive within 48 hours.
- Ready for Evaluation means a session is ready to be evaluated by the track review team. If edits are needed, sessions should be moved back to a Draft state.
Action of Submitter
Review Team Response
Create a draft submission
Review team does not see draft submission
Share the link to submission with peers
Draft/Feedback Requested/Ready for Evaluation
The review team response depends on the state of the submission. Peers can provide feedback in the comments section, which is visible to anyone.
Save as Ask for Feedback
Review team will respond within 48 hours. They will discuss the content and information provided to help make the submission the best it can be. Feedback is visible to the presenters and the review team.
Save As Submit For Evaluation
Ready for Evaluation
At least three members of the review team will evaluate your submission. You cannot see these evaluations.
Individuals may submit up to 4 sessions, regardless of whether they are the primary or secondary submitter. An individual will have no more than 2 submissions accepted into the program, however 10-minute lightning talk sessions do not count against this limit. Please note only one speaker is compensated per session; see Speaker Honorarium for more details.
Ellen Grove and Jenny Tarwater have both created examples of good submissions for your reference. In addition, here is an example of an excellent submission provided for the Agile20XX conferences. Thank you to the submitter for letting us re-post their submission content.
Start with a good title that is meaningful to the topic. This is your first opportunity to make a great impression.
The abstract is the marketing content for your session. Design it to persuade people to attend. Many good abstracts begin with a startling statement or compelling question. Defining a problem statement and making a call to action can be an effective technique. Great abstracts draw on readers’ emotions, such as appealing to a pain they are feeling or an idea about which they are excited.
To do this, you need to understand your primary audience. Communicating directly to them is key to a good submission. Although there is a dropdown list to select audience level, include details here such as, “This session is targeted at senior managers inside the company who want to introduce XP and Scrum but are not sure how to get started.”
Consider providing a description of your presentation format, exercises, or activities you intend to include. This helps attendees understand what to expect at your session and decide whether it will be valuable to them.
Above all, ensure your abstract is well-written and your ideas are clearly articulated. It should be free of grammatical and spelling mistakes.
Information for the Program Team
This part of the submission form is used to provide details that will help the reviewers and program team better understand your session. The details included in this area will not be published to the online schedule so you don’t need to be formal in your language or writing style.
This section should describe the mechanics of what you want to do in the session. It should include timings, outlines, exercises, etc. – anything that helps the review team understand your thinking behind the session and how you will manage it.
Additionally, if you have given this presentation before, please provide a link to the video, slide deck, handouts or anything else that would help the review team better understand the context of what you would be presenting.
Please note if this is a new presentation and explain what it is that is inspiring you to submit it for this conference.
Learning outcomes is simply a brief list of 3-5 clear takeaways that attendees will be able to do as a result of attending your session. They should not suggest what attendees will take back to work, but what they learned or practiced within the session.
To construct them well, ask yourself the specific topics you are addressing. For example:
Lots of WIP sources
What happens with excess WIP
There are tools to increase focus
Now you want to assign a level of action you think they could achieve as a result of attending your session:
IDENTIFY various sources of WIP
ARTICULATE the impact of excess WIP
APPLY simple tools to create focus
This clarity will allow your potential attendees have a very clear understanding of what they will get from the session so that they can better prioritize the sessions they attend based on their needs.
Tell your story with specifics. Help reviewers get a sense of your speaking style. Are you a seasoned speaker or are you new to presenting? Providing a link to a video clip of you presenting, even on another topic – this could be very helpful to the reviewers.
The Agile2020 Honorarium Package is one of the options below for ONE Speaker per session ONLY:
- Option 1: (1) Complimentary Conference Registration + (4) hotel nights at the host hotel, Hilton Orlando OR
- Option 2: $500
Please note the following:
- For sessions in which there are (2) speakers, you will be given the opportunity at acceptance time to select which speaker will redeem the honorarium package. Co-presenters will need to purchase a ticket to the conference.
- Regretably, we cannot offer splitting of honorarium packages.
- Complimentary hotel nights and/or conference registrations cannot be accumulated with multiple submission acceptances.
- Complimentary hotel nights must be used during the conference. (July 20-24, 2020)
Do you have experiences that you’d like to share, but you’re finding it difficult to crystallise them into a session proposal? Is the Agile Alliance submission process intimidating? Are you unsure how you’ll keep an audience engaged for 75 minutes? Our first-time speaker mentoring program is for you!
Are you interested in helping first-time speakers decide what topics they should/could share, write submissions that give them the best chance of being accepted, and present their topics in the best possible way? Learn more and volunteer to become a mentor to a first-time speaker now.
The Agile2020 Speaker Diversity program is intended to encourage underrepresented groups to submit sessions to the conference by providing financial support in addition to the standard Agile Alliance honorarium. Learn more and apply for the program now.
Submit Your Proposal
Log in using your Agile Alliance account if you are a member or subscriber. If you are not, you can become a subscriber the first time you visit the submission system. Don’t worry, it’s easy and free.
See the video tutorial below if you run into problems.
Video Tutorial: How to Submit a Proposal