AGILE2020

Agile2020 Accepted Speaker Logistics

COVID-19 (Coronavirus) Update

Our Decision

The Agile Alliance Board of Directors has unanimously decided that the physical Agile2020 conference cannot take place. Our first priority is the health and safety of all. Our mission has not changed and we are exploring avenues for the Agile community to share the program that has been recently announced. We don’t yet know what that looks like. We appreciate your patience and understanding as we navigate this new reality.

Looking Ahead

We will continue to keep you posted about this rapidly evolving situation in the days and weeks ahead via our biweekly newsletter and with special announcements as needed. As we emerge from the pandemic in each of our countries across the globe, Agile can and will be integral to the world’s recovery. As keepers of the Manifesto and drivers of Agility, Alliance members’ engagement will continue to be essential. As such, the Alliance will be creating additional opportunities to convene and collaborate on how Agile principles and values can further help our world. If you are not already a member or subscriber, we invite you to learn about all the benefits of Agile Alliance membership

Please cancel any hotel reservations you made with the Hilton Orlando. 

 

DATES & DEADLINES

April 8th, 2020

Speaker Logistics Email sent from Conference Logistics Manager, Tarah McMaster

April 17th, 2020

April 30, 2020

Book Your Accommodation at the Hilton Orlando

Register for the Agile2020 Conference

May 15, 2020

Agile2020 PPT Template Available

June 19, 2020

June 26, 2020

July 20, 2020

Upload Session Slide Deck

July 27, 2020

Re-Upload FINAL Session Slide Deck [if applicable]

MARKETING & PROMOTION

Let the World Know You’re an Agile2020 Speaker!

You’re speaking at the largest, most prestigious Agile conference in the world!  Use the Marketing & Promotion tools below to promote your Speaker status and Session(s) to your clients, prospects and colleagues to build awareness for yourself and your business in the months running up to the conference.

Review Your Session Timeslot & Location

The Official Agile2020 Conference Program is available at https://www.agilealliance.org/agile2020/program

Please be sure to review when and where your session is scheduled to take place as it may have changed since acceptances were sent out.  Alternatively, you can also view your session timeslot & location by logging into the Submission System.

DEADLINE:  By April 17th

Update Your Event Schedule Profile [EventMobi]

Attendees will know you by your Event Schedule Profile [EventMobi].
We are using a NEW system this year that will provide an enhanced mobile app experience.

All speakers were sent an email from Tarah McMaster with log in instructions on April 8th.

Information including First Name, Last Name and email from your Agile Alliance account submission system profile has been imported to your Event Schedule Profile [Eventmobi], however be sure to also ADD a photo as well as update your bio information.

DEADLINE:  By April 10th

Post Your Speaker Badge!

Download your Speaker Badges: 

Let everyone know you are speaking at Agile2020. Post your Speaker’s Badge on your websites, social media sites, blogs, emails etc.

Link your Badges to: https://agilealliance.org/agile2020

DEADLINE:  By April 17th

Submit Bookstore Form

Do you have books to sell?

Breakpoint Books will be managing the collection of speaker books to sell at the Agile2020 Bookstore.

Download the Agile2020 Bookstore Form to submit your book!

DEADLINE:  By June 26th

REGISTRATION & HOTEL

Registration & Hotel instructions are based on honorarium packages selected during the acceptance process.

Please refer to the Speaker Logistics email sent on April 8th  for individual instructions.

Registration

Registration instructions for speakers was included in the Speaker Logistics Email sent on April 8th.

DEADLINE:  By April 30th

Hotel Accommodation

To book your accommodations at the Hilton Orlando. 

  • Reserve Online – CLICK HERE
  • By Telephone –+1 800.228.9290 and mention “Agile2020”

DEADLINE:  By April 30th

IMPORTANT INFORMATION:

  • Additional Booking Information
    • We expect the hotel to sell out.
    • Room quantities and date availability is based on first come, first served basis.  If the hotel sells out, you may subject to a higher room rate.
    • Agile Alliance will only apply your honorarium at the Hilton Orlando and only at the conference rate of $179.
    • Please use the link provided.  Reservations made directly through the general hotel website may be subject to a higher rate.
  • All reservations must be secured by a valid credit card and a deposit of (1) nights’ accommodation will be charged at the time of booking.
  • Applying Complimentary Hotel Nights [if eligible]
    • Please book your entire stay and we will arrange to deduct the complimentary nights from your bill upon checkout. For example if you are planning to stay for 6 nights, we will deduct for 4 nights upon checkout.
    • Agile Alliance will only apply your honorarium at the Hilton Orlando only for the negotiated conference rate of $179. Should you wish to upgrade or extend your stay, you are responsible for any difference in room rate and/or nights in addition to your honorarium.
  • Travel Planning
    • We recommend arriving on Sunday, July 19th [Registration opens at 15:00] and departing on Friday, July 24th  [Conference ends at 12:00]

For additional hotel information click here.

ONSITE SETUP & SUPPLIES

The following outlines information regarding the session Setup & Supplies for the Agile2020 Conference.

Equipment & Supplies

Each room will have a standard set of equipment & supplies [listed below].

  • Data Projector & Projection Screen
  • Microphones & Audio – (2) Wireless lapel/handheld microphones & Audio capabilities will be provided.  Note: If room is small, audio capabilities will be provided however, microphone may not be necessary.
  • Wireless Internet – Access will be provided throughout the meeting space & public areas of the conference!
  • Laptops – Speakers are required to provide your own laptop. If you do not have a laptop computer then please make arrangements to borrow a laptop.
  • Supplies – (1) flipchart, paper pad and (2) markers.  Note:  You are able to tape flip chart paper on the walls using blue painters tape [low tack].
  • Additional Supplies – The speaker business center will have limited supplies [ie. sticky notes, cue cards, etc]. You can request these supplies at the speaker business center. Anything supplies that are a unique request to your session please bring with you to Orlando!

Session Handouts & Reference Materials

Session Handouts are available for printing onsite at the Speaker Business Center.  The limit for printouts is maximum (10) black & white pages front and back.

Speaker Business Center

The Speaker Business Center will be adjacent to registration on the Lobby Level of the Hilton Orlando and will be open from 7:30 – 17:30 daily.

Shipping Instructions

All materials should be addressed as follows:

  • Hilton Orlando
  • 6001 Destination Parkway
  • Orlando, FL 32819
  • Hold for (fill in your name only)
  • Convention Name & Dates

IMPORTANT INFORMATION:

  • Speakers are responsible for the arrangement of and any shipping and receiving charges.
  • All packages delivered to the hotel are managed through The Fedex Team which acts as the business center and package services department for the property.
  • Multiple packages within a single shipment should be sequentially numbered, i.e., 1 of 3, 2 of 3, 3 of 3, etc.

Upload Session Slide Deck(s)

1st DEADLINE:  By July 20th

2nd DEADLINE:  Final Slide Deck by July 27th

One of the biggest requests from attendees is access to speaker presentations before and after the conference.

We are expecting  speakers to upload their presentations to the Submission System.

We recognize that some of you will be tweaking your presentation until the last moment.  We request that you upload what you have by Friday, July 17 and then re-upload your final presentation by Monday, July 27.

For EACH of your accepted sessions:

  • Step 2 – Open the Session Detail Page: click on the hyperlinked Title of the session to open the session detail page in your browser.
  • Step 3 – Choose Your File: Go to the Attach a PDF: section at the bottom of the submission page right above Public Comments and Click “Choose File”. Find the file you wish to upload and select it [Note: It must be a PDF file & no larger than 20MB].
  • Side Note: In the Attach a PDF section, you will see all materials previously uploaded during the submission process [if applicable].  These have been pre-set to  visible to attendees.
  • Step 4 – Select visibility: Click on the icon to the left of the file name to change it between visible to conference attendees (icon is black) or not visible (icon is gray).  The default for new file uploads is to be visible to attendees.
  • Multiple attachments? Please repeat steps 3-5 for each additional file you wish to upload.
  • Step 5 – Save Changes: click on Update Attachments to save.
  • Now, repeat from Step 1 for each of your accepted sessions.
  • Note: Presentations will not immediately display on the online Schedule.  Please allow 24 hours.